Executive Assistant

We are a group of indigenous companies with operations in automotive, industrial equipment distribution and maintenance, and real estate. We are seeking to hire a highly organized and experienced Personal Assistant to provide high-level administrative and secretarial support to the Group Managing Director (GMD).
 

Responsibilities

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  • Manage the principal’s calendar, appointments, emails, and correspondence.
  • Schedule and coordinate meetings, prepare briefing materials, and ensure timely follow-ups.
  • Act as a gatekeeper by handling inquiries and filtering communications.
  • Coordinate travel, accommodation, and expense documentation.
  • Draft, type, and dispatch correspondence and reports.
  • Maintain organized filing systems and office records.
  • Liaise with internal teams and external stakeholders on behalf of the principal.
  • Provide support aligned with the principal’s preferences and work habits.
  • Supervise and manage junior office staff.
  • Ensure proper protocol and hospitality for visiting guests.

Requirements

• Bachelor's Degree or HND in Humanities, Social Sciences, or related fields from a reputable institution.
• Minimum of 7 years' experience in administration, including 3 years supporting senior executives.
• Proven experience in diary management, travel coordination, and executive support.
• Excellent organizational, communication, and interpersonal skills.
• Discreet, proactive, emotionally intelligent, and able to handle pressure.
• Strong attention to detail and ability to manage conflicting priorities.
• Proficiency in MS Office Suite.